FUNCTIONS OF THE SENATE
(as amended November 1982, edited July 2010)
- To determine all matters of an academic character which affect the University as a whole, and to be concerned with all matters which affect the welfare of the University.
- To participate in planning the development of the University.
- To establish, subject to the ratification of the Board of Trustees, any faculty, school, institute, department, or chair.
- To approve, on the recommendation of the respective Faculty Boards and Schools, all programs of study leading to a degree, diploma, or certificate, together with the conditions of admission thereto and the qualifications and standards required.
- On the recommendation of the respective Faculty Boards and Schools, to publish the University calendars.
- On the recommendation of the respective Faculty Boards and Schools, to conduct examinations, and to decide finally all matters relating thereto.
- To establish the terms of all fellowships, scholarships, medals, and prizes; and to award all fellowships, scholarships, medals and prizes which are offered in open competition throughout the University.
- To grant all honorary degrees, and to grant on the recommendation of the respective Faculty Boards and Schools, all earned degrees, diplomas, and certificates awarded by the University.
- To review the main elements of the approved operating budget of the University so as to advise the Principal on its consistency with the general needs and interests of the University and on any considerations for future budgeting.
- To advise the Board of Trustees through the Principal as to what buildings and other capital facilities are required to meet the needs of the University and in what order of priority.
- To have responsibility for the well-being of students and to have final responsibility for their discipline including the power to dismiss students for cause. The Alma Mater Society of Queen’s University and the Society of Graduate and Professional Students share responsibility for, and have the right to promote, the well-being of their members. In the discharge of its disciplinary power, the Senate shall have regard to the initial responsibility of the Alma Mater Society of Queen’s University and the Society of Graduate and Professional Students for the discipline of students in non-academic matters; the Senate may review the decisions of the Alma Mater Society of Queen’s University and the Society of Graduate and Professional Students with respect to the discipline of students, and may take such action as it deems appropriate.
- To establish the procedures to be followed in the appointment of members of the academic staff, vice-principals, deans, and heads of departments, and to establish policies and procedures concerning the conditions under which, in the case of academic staff, promotions shall be given, tenure granted, appointments terminated and sabbatical or other leave granted.1
- To establish university policy governing the central academic services of the University such as the library system and the computer system.
- To share with the Board of Trustees the responsibility for the selection of the Principal through a committee composed equally of members of the Senate and the Board and instructed to recommend to the Board a virtually unanimous choice.
- To appoint such committees as it may deem desirable and to specify, consistently with the functions enumerated above, the terms of reference of any such committees.
1 The Collective Agreement between Queen’s University and Queen’s University Faculty Association supercedes the provisions of Function 12 that apply to members of the academic staff and heads of departments covered by the Agreement. Function 12 applies to clinical faculty.